As has been the case with past versions of Intuit’s accounting and business finance application, is a bit of an enigma. It’s a very good product that, when looked at in a vacuum, is easy to work with, offers a number of excellent features, is updated on a regular basis, and is a truly useful product.
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Unfortunately, QuickBooks doesn’t exist in a vacuum. In fact, it lives in a kind of rarefied air, under the enormous shadow (to mix metaphors) that is QuickBooks for Windows--the application used by most small business accountants and, frankly, a large number of Mac users via Bootcamp, Parallels, or VMWare Fusion.
The reality is that QuickBooks for Mac is held hostage to the success and expectations created by the feature-set and ubiquity of Intuit’s eponymous Windows-based product. While QuickBooks 2012 offers some compelling new features, it also has a number of bugs and interface shortcomings.
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With QuickBooks 2012, it’s clear that Intuit is refining the way you work with your data, by adding features and making it easier for you to find and use the information that you need. Intuit has added four major new features to QuickBooks 2012, two of which offer significant benefits.
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At the top of the list is QuickBooks 2012’s new redesigned forms interface, which you see in everything from estimates and invoices to checks, bills, and purchase orders. What’s different about the forms interface is the amount of information it allows you to see and interact with in a single location.
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The forms interface consists of three panels: A transaction list, the form, and the customer information panel. A Spotlight-like search field is located in the upper right-hand corner for filtering the transactions that appear in the transaction list, and buttons for printing, emailing, and previewing the currently selected form. When a transaction is selected from the transaction list, the associated form appears in the center panel. Here you have the ability to edit the form, adding or removing items as necessary. You can also easily change the form template using the preview button to see what the printed or emailed form will look like before you send or print it. The customer information panel gives you a quick informational overview of your currently selected customer or vendor, allowing you to see any outstanding balances, overdue invoices, contact information, and notes that you’ve created for that contact. Clicking any item in this panel opens a new window containing the transaction that you’ve selected.